We’ll all be familiar with this moment before a significant meeting; you’re at the printer to get a print job but instead find yourself sifting through piles of paper wanting to locate your document in amongst those of your colleagues and goodness knows what else. Or you’re in an alternative area of the office and you realise you’ve printed those papers you had a need to the wrong device… It may be surprising to listen to that both of the scenarios outlined listed here are entirely avoidable and with an easy follow-me printing solution, could ver quickly become anything of the past. Follow-me,
centralised printing or ‘secure print’ because the technology can be referred to, ensures that documents are merely ever printed when they’re ‘requested’ or ‘pulled’ from certain device by an official user, so they’re never left piling up unclaimed and may be collected from wherever is most convenient or quickest for that one user. Besides those individual user benefits, for almost any organisation, follow-me printing is a straightforward method to cut paper waste, spread printing burdens and improve document security. Here, we provide an introduction to the technology and an outline of a number of follow-me printing’s main advantages…
In most popular printing environments without follow-me printing capabilities, users themselves decide in which they would like to print a report while still at their workstation. Most will tend to pick the closest operational printer and/or the one that prints in along with they require. 月曆設計 However in offices where you can find multiple devices used, it’s quite simple to produce mistakes when it comes to choosing where you should send documents. A digit or a letter wrong on a drop-down printer menu and a report are at the wrong printer on one other side of the building. Or perhaps a user chooses the closest device which also is actually the most popular; and so valuable time is spent at the printer while other users’ jobs are being executed. The standard system is pretty haphazard at the most effective of times however in the worst light, it’s frequently slow, fairly inefficient and not necessarily the absolute most cost-effective. Follow-me printing can address each one of these issues.
By staging and compartmentalising the printing process, follow-me printing can effectively eliminate the issues outlined above in addition to the associated financial and time costs. Unlike conventional printing, where a user is networked directly to a device, follow-me printing deploys a print server in between devices and users’ jobs. Where as ordinarily, when a user selects ‘print’ the task will quickly be processed instantly by way of a chosen device, follow-me printing first sends the task to a print server. It is only if a user approaches certain device, which is often any device on the network for which that user has authorization that the task is ‘pulled’ from the server, where it’s been temporarily stored and executed, ‘on demand’, there and then. To pull employment (or jobs) from a device, depending on the hardware installed, users either key in someone ID code to identify themselves, or if your card reader has been installed on a device, place their ID cards on the card sensor or swipe their cards, where there’s a magnetic reader installed.
Outside of the specific scenarios outlined above, the numerous advantages of a follow-me printing system are the following:
Enhanced Document Security
One of many major great things about follow-me printing could be the significantly higher levels of security it provides, in comparison with more conventional printing arrangements. Security is in fact one of the very most frequently cited reasons for organisations making the transition to follow-me printing configurations.
As users are expected to be at a device for his or her print job(s) to be processed, follow-me printing can practically eliminate the problem of lost printed documents. Furthermore, whether a user collects their job using an ID card or instead identifies him/herself with a PIN logon, the follow-me printing system can make sure that only the authorized user is able to pick-up the jobs which they’ve submitted. And as print jobs are not executed unless they’re ‘pulled’ from a device by a user, there’s far less threat of your more sensitive or especially important documents being seen by unauthorized individuals or being accidentally overly enthusiastic with another person’s printing.
Finally, many the more commonly-used follow-me printing solutions give a advanced level of data Encryption so that documents remain completely secure while they’re in digital form. This ensures that when your printer network becomes victim of an unauthorized attack, all jobs on the print server remain safe and secure.
Besides the obvious cost savings that can come from eliminating those unnecessary print jobs which remain unclaimed on a device, a follow-me printing solution provides organisations with the powers to introduce higher levels of user accountability. As all print jobs pass through the follow-me print server and always remain linked to certain user ID, follow-me printing provides administrators with highly centralised management control and the capability to assign costs per user, by cost centre, department, project or by way of a specific cost code or printer. By budgeting your printing with such means, if there’s a certain department as well as someone in a organization regularly exceeding print budgets, this can be redressed immediately upon installing a follow-me printing solution.
A More Streamlined Printing Environment
From the afternoon of setting-up a follow-me printing solution, the printing environment becomes much more flexible. As users are expected to be present at devices for jobs to be executed, you can find never those queues at anyone particular machine. If a printing device is processing other jobs, a user can simply move ahead to identify him/her self at an alternative solution device, for which he or she’s authorized.
Follow-me printing, as discussed earlier, provides administrators with far greater controls. Policy and rules-based printing ensures print resources are protected from excessive use, based on an organization’s own pre-determined requirements. Many follow-me printing packages such as for instance Ringdale even provide administrators by having an interface for programming their particular custom policies. In addition to providing the possibility for typical savings of between 10% and 15%, follow-me printing enables organisations to take greater accountability of the environmental commitments. Not just does cutting excess printing reduce an organization’s costs but obviously, through lower paper, ink and electricity usage, additionally, it saves on energy and natural resources too.